Terms & Conditions

Travelling with Archer & Gaher Adventures

Prior to travelling

Passport & visa information for British citizens

You must hold a passport which will be valid for at least six months following the return date of your trip. It is the responsibility of the traveller to ensure that they have the correct documentation and visa stamp(s) for all sectors of their journey. Failure or inability to obtain all required visas for whatever reason will not entitle the traveller to avoid paying the requisite cancellation charges prior to cancelling the trip. For further details on passports and visas, please check https://visacentral.co.uk/ 

Travel insurance

We strongly recommend that you and all members of your party are adequately insured, providing financial protection against unforeseen circumstances. We would always advise that our clients take out travel insurance at the time that they book their trip. This way cover will commence straight away and will be applicable for pre-departure cancellation if necessary in the event of an illness or serious accident.

Insurance cover should ideally include a range of elements including medical expenses, as well as repatriation, in the event of an accident as well as providing cover for your personal belongings and legal elements such as personal liability. 

Your itinerary may include more adventurous elements and further insurance may be advisable. Always discuss this with us if you are unsure and we will offer advice. We will always prefer that you have extra insurance though and will not accept liability if you choose not to take out insurance that has been recommended.

The type of trips we create and clients’ requirements can vary greatly. There are a number of companies who offer policies which may suit these varying requirements. We will be happy to work with you to find the right insurance policy and company for you.

Once you have a travel insurance policy in place, please let us know who your insurance company is and also your policy number. Having this information would enable us to support you should an emergency situation arise.


Travel to Africa is an adventure but there are risks in many countries with mosquitoes prevalent in a few areas that can in some cases spread disease. It is essential that you visit your GP or a travel clinic well in advance of travel and we will recommend that you do this at least six weeks before you leave as some vaccinations require more than one visit with a period of weeks between injections. There is a chance that some travellers may be incompatible with certain medicines or medical conditions which preclude them from travelling. Your GP will therefore take your medical history into account and provide medical advice based on your destination and individual circumstances. Clients are advised to follow all NHS advice regarding travel, especially if they are pregnant or have an underlying medical condition. Please keep us in the loop of your progress as this will enable us to tailor or amend your booking as necessary. For further information please refer to the NHS guidance for travel: https://www.nhs.uk/conditions/travel-vaccinations/ 

High altitude

Some of our experiences which can make up your itinerary may include activities where the altitude exceeds 10,000 feet (3,048 metres). If you suffer from issues with your circulation, heart or from any respiratory problems we advise that you consult with your doctor before confirming your booking. 

Some of the destinations we work with (such as gorilla trekking or horseback safari) may provide complications or be unsuitable for those who use a wheelchair or have a lack of mobility. We operate an equal opportunities company and welcome clients of all physical abilities. We work tirelessly with our partners to ensure that experiences are available regardless of a client’s mobility and will work closely with our clients to ensure that they can make the most of their time abroad. 

It is essential that you advise us before booking if you do have any disability or pre-existing medical condition which may affect your holiday so that we can create an itinerary that is built around you. This will also enable us to make sure you receive the relevant level of assistance en route, when you fly and upon arrival. Full details must be confirmed in writing at the time of booking and whenever any change in the condition or disability occurs. In turn we will liaise with you to ensure that the booking can go ahead with your full approval so there are no nasty surprises with regards to not being able to access elements of your trip.

Government travel advice

The British Foreign and Commonwealth Office (FCO) monitors all overseas destinations and offers travel advice to assist while you are abroad. You can view any and all advice with regards to your destination at www.gov.uk/foreign-travel-advice 

We commit to monitor the advice sent out by the FCO and on extreme occasions we may be required to cancel trips, amend itineraries or make other changes based on the advice or warnings given. We will make these changes in your best interests and will hold a full discussion with you so you are not left in the dark.  

Travelling with children

When travelling with a child, the permission of all parties with parental responsibilities must be obtained prior to taking a child out of the country. A letter from the person with parental responsibility for the child is usually sufficient evidence although you may be asked to show this at a UK or foreign border. The letter should include the other person’s contact information and details about the trip. If a parent is travelling alone with a child and their family name is different from the child’s, they are advised to travel with evidence of their relationship (eg a birth certificate).


Internal flights

While flights will not usually be changed after booking, smaller internal airlines are more likely to change their schedule at short notice. We cannot accept any liability for this but will endeavour to inform you of any changes in advance of travelling but please note that this may not always be possible.


Most airlines now operate one of two main seating policies. The majority offer paid-for seating with specific seat being made available (often for an extra premium), while a smaller number maintaining a free-of-charge seating policy (although many do not allow you to reserve specific seating as a result). Please ask us for details regarding the seating policy of the airline you are booked to travel with. 

If fully flexible flight arrangements are important to you, please let us know at the earliest possible time in the quote process so that we can include the most appropriate fare for you. We primarily use an inflexible fare when we book your tickets in order to ensure the best value to you but will be driven by your specific requirements. If we proceed with an inflexible fare and you haven’t specified otherwise, you may be charged an amendment fee or insist on the purchase of a completely new ticket if you wish to make changes. 

Frequent flyer clubs

If you collect points through any of the specialist airline frequent flyer clubs and wish to accrue points on your trip, please let us know in advance so that we can chose an appropriate airfare where you can gain points. Please provide your membership details on the booking form and we will ensure that these are recorded against your flight reservation.

If you wish to use your points to purchase flights then you will have to make these arrangements directly with the airline as we are not able to access fares in this way. If you do choose to do this, please provide us with the flight details so we can ensure the ground arrangements fit in with your flights.

Accommodation & additional travel services

Hotel room configuration

We have found that there can be some confusion over the terminology used for bed sizes in different countries which can vary greatly. If you have any doubt or concern, please feel free to get in touch with us to discuss. We will always push to confirm your preferred arrangement but please note that all rooms are allocated at the discretion of the accommodation management and cannot necessarily be guaranteed by us.

World travel & cultural differences

Many of our destinations are in parts of the world where attitudes, infrastructure, priorities, lifestyles and cultures are very different from our own. In fact we embrace this and it is a primary reason for us to travel but can sometimes certain aspects can be frustrating, disorientating or even stressful. Airlines may change their flights, roads may be close and government regulations may change but we will do our best to stay abreast of this and will be available to you for any assistance we can provide. We will do our best to keep you informed of the situation prior to departure, and we will of course assist with any issues that arise while you are travelling.

Health and safety standards

Every country has its own regulations and enforcement levels relating to health and safety standards. These do not always match the very high standards we are used to in the UK. The health and safety of our customers is of paramount importance and we work closely with our partners to assess risk and ensure the continued improvement of services to our clients. We will provide you with information which may be of benefit prior to you travelling and are on hand to give advice while you are away. Please contact us if you have any concerns whether prior to departure or while you are on your trip. 


Sometimes opportunistic crimes such as bag-snatching and pick-pocketing can be a fact of life in many destinations. Don’t let the threat ruin your holiday. Use common sense when walking around, make use of hotel safes where available and carry minimal cash wherever possible, leaving all but essential valuables at home. We also suggest carrying a photocopy of your passport separate to the original document, just as a back-up.

Terms and Conditions 

Please read the following conditions carefully. All trips sold by us are subject to these conditions and the other general information on this website, any marketing brochures and our personal quotations. Archer & Gaher Adventures Ltd is a member of the Travel Trust Association (TTA) and are hereafter referred to as 'we', 'us', 'our' (also known as ‘A&G Adventures’.) In these Terms and Conditions, 'you' and 'your' means all persons named on the booking, or individuals names as applicable (including anyone who is added or substituted at a later date).

Your contract with us and all matters arising out of it are governed by English law. We assert that any dispute, claim or other matter which arises out of or in connection with this contract or your holiday, will be dealt with by the TTA Arbitration Scheme - see clause 9 or the Courts of England and Wales only unless, in the case of Court proceedings, you live in Scotland or Northern Ireland. In this case, proceedings may be brought in the Courts of your home country. If proceedings are brought in Scotland or Northern Ireland, you may choose to have your contract governed by the law of Scotland/Northern Ireland as applicable. If you do not choose this English law will apply by default.

Travelling with us and The Package Travel and Linked Travel Arrangements Regulations 2018

Archer & Gaher Adventures Ltd. (We) are an online based Tour Operator, specialising in bespok package trips across eastern and southern Africa and islands within the Indian Ocean. 

When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong. Before the finalisation of any contract between us and our clients, as per The Package Travel and Linked Travel Arrangements Regulations 2018 we as the Responsible party commit to providing our client with the following information.

1. The main characteristics of the travel services including but not limited to the travel destination, the itinerary and periods of stay, with dates and, where accommodation is included, the number of nights included. 

2. The means, characteristics and categories of transport, the points, dates and time of departure and return, the duration and places of intermediate stops and transport connections. Where the exact time of departure and return is not yet determined, we must inform you of the approximate time of departure and return. 

3. The location, main features and, where applicable, tourist category of the accommodation under the rules of the country of destination. 

4. The meals, visits, excursions or other services included in the total price agreed for the package. 

5. Where it is not apparent from the context, whether any of the travel services are to be provided to the traveller as part of a group and, if so, where possible, the approximate size of the group. 

6. Where the traveller’s benefit from other tourist services depends on effective oral communication, the language in which those services are to be carried out. 

7. Whether the trip or holiday is generally suitable for persons with reduced mobility and, upon the traveller’s request, the precise information on the suitability of the trip or holiday taking into account the traveller’s needs. 

8. Our geographical address along with other useful information such as our telephone number and e-mail address. 

9. The total price of the package inclusive of taxes and all additional fees, charges and other costs or, where those costs cannot reasonably be calculated in advance of the conclusion of the contract, an indication of the type of additional costs which you may still have to bear. 

10. The arrangements for payment, including any amount or percentage of the price which is to be paid as a down payment and the timetable for payment of the balance, or financial guarantees to be paid or provided by the traveller. 

11. The minimum number of persons required for the package to take place and the time-limit, before the start of the package for the possible termination of the contract if that number is not reached. 

12. General information on passport and visa requirements, including approximate periods for obtaining visas and information on health formalities, of the country of destination. 

13. Information that the traveller may terminate the contract at any time before the start of the package in return for payment of our standard termination fees.

14. Information on optional or compulsory insurance to cover the cost of termination of the contract by the traveller or the cost of assistance, including repatriation, in the event of accident, illness or death.

1. Paying for your holiday

(i) The procedure for making a booking is shown in your itinerary quotation. All bookings are subject to these terms and conditions and by asking us to confirm your booking, and by paying a deposit, the person who makes the booking is taken to have accepted these booking conditions on behalf of all persons named on the booking. Once we have received the applicable payment(s) due at the time of booking (see below), we will, subject to availability of the requested arrangements, send you your booking confirmation/invoice. It is at the point when we issue this to you that a valid contract will come into existence between us. Please check your booking confirmation/invoice and all tickets/documents carefully as soon as you receive them and contact us immediately if you think any details are incorrect. We regret we cannot accept any liability if we are not notified of any inaccuracies (for which we are responsible) in any document within ten days of our sending it out).We will do our best to rectify any mistake notified to us outside these time limits but you must meet any costs involved in doing so.

(ii) The deposit is part payment of the holiday. The deposit required will be shown on the quotation page of your itinerary. In addition to the deposit, full or part payment of certain elements of your holiday (such as flights) may be required at the time of booking or at some point between booking and balance due date. Also see clause 1 (iv) for other advance payments which may be required. The balance must be paid not later than the date specified on the booking confirmation/invoice. This is normally no less than 8 weeks before the departure date. However, there are a few destinations or trip components that require payment no less than 90 days before the departure date which will be specified on your booking confirmation/invoice and quotation. Please note if we do not receive all payments due (including any surcharge where applicable) in full and on time, we will contact you to confirm that you wish to cancel your booking, and you must pay the cancellation charges shown in clause 3.

(iii) Full payment is required at the time of booking for all bookings made after balance due date as above. 

(iv) On occasions, we may be asked by suppliers to make payment to them earlier than normal. Such requests may, for example, be made in order to secure accommodation and other services during periods of peak demand. Whilst suppliers may have no contractual right to make such requests, failure to comply with them may result in the loss of confirmed arrangements. Where this situation arises, we reserve the right to ask you to make payment of the requested sum within a stipulated period and prior to balance due date. We will of course endeavour to avoid doing so if we can. Any such early payment will be non-refundable except as set out in clause 4.

2. If you change your holiday

If, after the contract between us has come into existence, you want to change your holiday we will do our best to pass your request to the relevant supplier, however we cannot guarantee that such changes can be made. Where a change can be made, we will charge for any additional costs incurred including any costs imposed or incurred by any of our suppliers, and including for example cancellation charges that may be incurred for sectors cancelled. You should note, for example, that a change of name on or other alteration to an airline ticket will usually incur a 100% cancellation charge and full rebooking fee.

3. If you cancel your holiday

If you have to cancel part of the booking or cancel the entire booking once it has been confirmed by us, written notification must be sent to us by recorded delivery post or by email. As proof of receipt by email of your notification to cancel you must receive and retain written acknowledgement from us.

If you wish to cancel your entire booking, a cancellation charge will be payable by you on the date the letter is received, or the email is acknowledged by us. The charge is applied in two parts: first, as a percentage of the total holiday cost as follows:

  • Up to balance due date 15%
  • From balance due date 25%

And secondly, in addition to the above, any amounts paid in addition to the deposit at the time of booking or before the cancellation date (see clauses 1(ii) and 1(iv)) which are likely to be non-refundable in the event of cancellation, plus (i.e. in addition to the above) any payments and direct charges we are contractually required to make to third parties in connection with your holiday (to the extent not already paid under clause 1(ii) and/or clause 1(iv) above), although we shall endeavour to mitigate these to the extent we can reasonably do so. In respect of cancellation of part of your booking, the cancellation charge payable by you will comprise any direct cancellation costs and charges we incur as a result of such cancellation, our reasonable administration costs of dealing with the cancellation arrangements, plus any payments we are contractually required to make to third parties in connection with the cancelled part of the holiday to the extent not already paid under clause 1(ii) and/or clause 1(iv) above, although we shall endeavour to mitigate these to the extent we can reasonably do so.

Alterations or cancellations by you after commencement of travel and unused services 

We will do our best to implement any changes to your arrangements you request once they have commenced, but we cannot guarantee this will be possible. In the event of such amendments being made you will be liable for any direct cancellation charges that may be levied for the services originally booked, and for the cost of booking the revised arrangements and the arrangements themselves. We cannot guarantee refunds will be paid to clients who do not complete a tour. However where we ourselves are able to obtain a refund from hotels or principals for services not used, we will pass this on to you, less any reasonable administration charges.

The importance of travel insurance

If you have taken out holiday insurance you may, depending on the detail of your policy, be able to recover the cancellation charges, check your policy for details. We recommend that you never travel without insurance as the unexpected can always happen. It is your responsibility to ensure you are adequately covered by insurance for all elements of your trip. Please read your policy and take it on holiday with you.

4. If we change your holiday

We start planning the holidays we offer many months in advance. Occasionally, we have to make changes to and correct errors in itineraries and other details both before and after bookings have been confirmed and very rarely cancel confirmed bookings. Whilst we always endeavour to avoid changes and cancellations, we must reserve the right to do so. However, we promise we will only cancel your confirmed booking after balance due date where you have failed to comply with any requirement of these booking conditions entitling us to cancel (such as paying on time or unacceptably abusive behaviour) or where we are forced to do so as a result of 'force majeure' as defined in clause 5 below. We will not cancel after this date for any other reason.

Most changes are minor. Occasionally, we have to make a 'significant change'. A significant change is a change made before departure which, taking account of the information you give us at the time of booking and which we can reasonably be expected to know as a tour operator, we can reasonably expect to have a major effect on your holiday. Significant changes are likely to include the following changes when made before departure; a change of accommodation to that of a lower official classification or standard for the whole or a major part of the time you are away*, a change of accommodation area for the whole or a major part of the time you are away, a change of UK outward departure time or overall length of time you are away of 12 or more hours, or a change of UK departure airport to one which is more inconvenient for you (except as between Gatwick and Heathrow).

*Please note: A change affecting a stay in a hotel during a tour where the hotel itself is not the focus of the tour, does not constitute a significant change. If we have to make a significant change or cancel, we will tell you as soon as possible. If there is time to do so before departure, we will offer you the choice of the following options:-

(a) (for significant changes) accepting the changed arrangements or

(b) purchasing an alternative holiday from us, of a similar standard to that originally booked if available. Please note: Due to the original and individual nature of our holidays it frequently may not be possible to offer you a comparable holiday to that originally booked.

(c) cancelling or accepting a cancellation in which case you will receive a full and quick refund of all monies you have paid to us.

You must advise us of your decision within 7 days of the date on which we notified you of the significant change or cancellation. Please note, the above options are not available where any change made is a minor one. A minor change is any change which, taking account of the information you have given us at the time of booking or which we can reasonably be expected to know as a tour operator, we could not reasonably expect to have a significant effect on your confirmed holiday.

If we have to make a significant change or cancellation we will pay you the compensation set out below subject to the following exceptions. Compensation will not be payable and no liability beyond offering the above mentioned choices can be accepted where (1) we are forced to make a change or cancel as a result of unusual and unforeseeable circumstances beyond our control, the consequences of which we could not have avoided even with all due care or (2) we have to cancel because the minimum number of bookings necessary for us to operate your holiday has not been reached - in this case we will notify you no less than 60 days before departure.

Please note: all escorted group trips are based on group arrangements involving a given minimum number of passengers. No compensation will be payable and the above options will not be available if we cancel as a result of your failure to comply with any requirement of these booking conditions entitling us to cancel (such as paying on time).

In the unlikely event that we become unable to provide a significant proportion of the services you have booked after you depart, we will make alternative arrangements for you at no extra charge, or, if this is impossible, or you do not accept these alternative arrangements for a good reason, we will provide you with transport back to the point where your holiday arrangements with us commenced. If we are forced by 'force majeure' (see clause 5) to change or terminate your holiday after departure but before the scheduled end of your time away, we regret we will be unable to make any refunds (unless we obtain any refunds from our suppliers), pay you any compensation or meet any costs or expenses you incur as a result except as set out above.

5. Force majeure

Except as set out in these terms and conditions, we cannot accept liability where the performance or prompt performance of our contractual obligations is prevented or affected, or you otherwise suffer any loss or damage (as more fully described in clause 7 (i) below) as a result of circumstances amounting to 'force majeure'. In these terms and conditions 'force majeure' means any event or circumstances which we or the supplier of the services in question could not foresee or avoid even with all due care. Such events and circumstances may include, whether actual or threatened, war, insurrection, riots, strikes, civil action, decisions by governments or governing authority, technical or maintenance problems with transport, changes of schedules or operational decisions of air carriers, terrorist activity, industrial action, natural or nuclear activity, epidemics/pandemics, adverse weather conditions, fire and all similar events outside our control.

As per the Package Travel and Linked Travel Arrangements Regulations 2018 we will commit to providing accommodation for our clients in the event of them being unable to repatriate due to “force majeure”. We will provide accommodation of the same standard as was booked by the client for a total of up to three days (72 hours) for any clients in the area. In cases where the client has established in advance of travel one of the following conditions the three day limit will not apply:

  • That they have reduced mobility, 
  • Are pregnant, 
  • Are an unaccompanied minor 
  • Or need specific medical assistance.

6. Surcharges

Once the price of your chosen holiday has been confirmed at the time of booking, we will only increase or decrease it in the following circumstances. 

  • Price increases or decreases after booking will be passed on by way of a surcharge or refund. 
  • A surcharge or refund (as applicable) will be payable, subject to the conditions set out in this clause, if transportation costs (e.g. fuel, scheduled airfares and any other airline surcharges which are part of the contract between airlines (and their agents) and the tour operator) or dues, taxes or fees payable for services such as landing taxes or embarkation or disembarkation fees at ports or airports change.

Even in the above cases, only if the amount of the increase in our costs exceeds 2% of the total cost of your holiday (excluding any amendment charges), will we levy a surcharge. If any surcharge is greater than 10% of the cost of your holiday (excluding any amendment charges), you will be entitled to cancel your booking and receive a full refund of all monies you have paid to us (except for any amendment charges) or alternatively purchase another holiday from us as referred to in clause 4 'If we change your holiday'. Please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place. A refund will only be payable if the decrease in our costs exceeds 2% as set out above. Where a refund is due, we will pay you the full amount of the decrease in our costs.

You have 14 days from the issue date printed on the surcharge invoice to tell us if you want to cancel or purchase another holiday where applicable. If you do not tell us that you wish to do so within this period of time, we are entitled to assume that you will pay the surcharge. Any surcharge must be paid with the balance of the cost of the holiday or within 14 days of the issue date printed on the surcharge invoice, whichever is the later. We reserve the right to make changes to and correct errors in quoted prices at any time before your holiday is confirmed. We will advise you of any error of which we are aware and of the then applicable price at the time of booking.

7. Our responsibility

(i) We promise to make sure that all parts of the holiday we have agreed to arrange, perform or provide as part of our contract with you are arranged, performed or provided with reasonable skill and care. This means that, subject to these booking conditions, we will accept responsibility if, for example, you suffer death or personal injury or your contracted holiday arrangements are not provided as promised or prove deficient as a result of the failure of ourselves, our employees, agents or suppliers to use reasonable skill and care in making, performing or providing, as applicable, your contracted holiday arrangements. Please note, it is your responsibility to show that reasonable skill and care has not been used if you wish to make a claim against us. In addition, we will only be responsible for what our employees, agents and suppliers do or do not do if they were at the time acting within the course of their employment (for employees) or carrying out work we had asked them to do (for agents and suppliers). We will not be responsible for any injury, illness, death, loss (including loss of enjoyment), damage, expense, cost or other sum or claim of any description whatsoever which results from any of the following:-

(a) the fault of the person(s) affected or any member(s) of their party or

(b) the fault of a third party not connected with the provision of your holiday which we could not have predicted or avoided or

(c) an event or circumstance which we or the supplier of the service(s) in question could not have predicted or avoided even after taking all reasonable care (see clause 5)

(d) the fault of anyone who is not carrying out work for us (generally or in particular) at the time.

In addition, we will not be responsible where you do not enjoy your holiday or suffer any problems because of a reason you did not tell us about when you booked your holiday or where any problems you suffer did not result from any breach of our contract or other fault of ourselves or, where we were responsible for them, our suppliers or agents or where any losses, expenses, costs or other sum you have suffered relate to any business.

Please note: we cannot accept responsibility for any services which do not form part of our contract. This includes, for example, any additional services or facilities which your hotel or any other supplier agrees to provide for you where the services or facilities are not advertised in our brochure and we have not agreed to arrange them as part of our contract and any excursion you purchase during your holiday.

(ii)The promises we make to you about the services we have agreed to provide or arrange as part of our contract - and the laws and regulations of the country in which your claim or complaint occurred - will be used as the basis for deciding whether the services in question had been properly provided. If the particular services which gave rise to the claim or complaint complied with local laws and regulations applicable to those services at the time, the services will be treated as having been properly provided. This will be the case even if the services did not comply with the laws and regulations of the UK which would have applied had those services been provided in the UK. The exception to this is where the claim or complaint concerns the absence of a safety feature which might lead a reasonable holiday maker to refuse to take the holiday in question.

(iii)We limit the maximum amount we may have to pay you for any and all claims or parts of claims which do not involve personal injury, illness or death. Except where loss of and/or damage to luggage or personal possessions is concerned or a lower limitation of liability applies to your claim, the maximum amount we will have to pay you for such non personal injury claims if we are found liable to you on any basis is twice the price (excluding any amendment charges) paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you have not received any benefit at all from your holiday.

Where we are found liable for loss of and/or damage to any luggage or personal possessions (including money), the maximum amount we will have to pay you is £150 per person affected as you are assumed to have taken out adequate insurance at the time of booking. Please also see clause 7(iv) below.

(iv) Where any claim or part of a claim concerns or is based on any travel arrangements (including the process of getting on and/or off the transport concerned) provided by any air, sea, rail or road carrier or any stay in a hotel, the maximum amount of compensation we will have to pay you will be limited. The most we will have to pay you for that claim or that part of a claim if we are found liable to you on any basis is the most the carrier or hotel keeper concerned would have to pay under the international convention or regulation which applies to the travel arrangements or hotel stay in question (for example, the Warsaw Convention as amended for international travel by air and/or for airlines with an operating licence granted by an EU country, the EU Regulation on Air Carrier Liability for national and international travel by air, the Athens Convention for international travel by sea and COTIF, the Convention on International Travel by Rail). Please note: Where a carrier or hotel would not be obliged to make any payment to you under the applicable International Convention or Regulation in respect of a claim or part of a claim, we similarly are not obliged to make a payment to you for that claim or part of the claim. When making any payment, we are entitled to deduct any money which you have received or are entitled to receive from the transport provider or hotelier for the complaint or claim in question.

(v) You must provide ourselves and our insurers with all assistance we may reasonably require. You must also tell us and the supplier concerned about your claim or complaint as set out in clause 9 below.

8. Flights and your responsibility

The flight details shown in your itinerary quotation are for guidance only and are subject to change. Final details will be confirmed on your travel documentation, sent approximately 14 days prior to departure. The times shown on all e-tickets are local times and check in for both outward and return flights is at least 3 hours prior to the departure times on the travel documents. It is possible that flight times may be changed even after e-tickets have been dispatched - we will contact you as soon as possible if this occurs.

In accordance with EU Directive (EC) No 2111/2005 Article 9, we are required to bring to your attention the existence of a "Community list" which contains details of air carriers who are subject to an operating ban within the EU. The Community list is available for inspection at https://ec.europa.eu/transport/modes/air/safety/air-ban In accordance with EU Regulations we are required to advise you of the actual carrier(s) (or, if the actual carrier(s) is not known, the likely carrier(s)) that will operate your flight(s) at the time of booking. Where we are only able to inform you of the likely carrier(s) at the time of booking, we shall inform you of the identity of the actual carrier(s) as soon as we become aware of this. Any change to the operating carrier(s) after your booking has been confirmed will be notified to you as soon as possible. If the carrier with whom you have a confirmed reservation becomes subject to an operating ban as above as a result of which we/ the carrier are unable to offer you a suitable alternative the provisions of clause 4 will apply. Any change in the identity of the carrier, flight timings, and/or aircraft type (if advised) will not entitle you to cancel or change to other arrangements without paying our normal charges except where specified in these conditions.

We can accept no responsibility if you arrive late for the check in and miss your flight as a result nor can we accept responsibility for any loss by you of your holiday/flight travel tickets, vouchers or coupons. Air travel is subject to operational decisions of carriers and airports which may result in delays and diversions.

Please note that minor carriers sometimes change the departure time of short-haul or domestic flights at short notice, and in some instances, schedules shown in the computers of intercontinental carriers differ from those actually flown by smaller local carriers. We advise you that it is your responsibility to be meticulous in locally reconfirming directly with the carrier operating the flight.

We accept no liability for the consequences of flights missed owing to the passenger's failure to reconfirm. Clients flying in economy class to long-haul destinations should be aware that flights are often full and you may not be able to get seats together. We also recommend that you check in early for a long flight, and in any case not less than 3 hours before the scheduled departure time. If your flight is cancelled or delayed, your flight ticket is downgraded or boarding is denied by your airline in circumstances which would entitle you to claim compensation or any other payment from the airline under EC Regulation No 261/2004 - the Denied Boarding Regulations 2004, you must pursue the airline for the compensation or other payment due to you. All sums you receive or are entitled to receive from the airline concerned by virtue of these Regulations represent the full amount of your entitlement to compensation or any other payment arising from such cancellation, delay, downgrading or denied boarding. This includes any disappointment, distress, inconvenience or effect on any other arrangements. The fact a delay may entitle you to cancel your flight does not automatically entitle you to cancel any other arrangements even where those arrangements have been made in conjunction with your flight. We have no liability to make any payment to you in relation to the Denied Boarding Regulations or in respect of any flight cancellation or delay, downgrading of any flight ticket or denial of any boarding as the full amount of your entitlement to any compensation or other payment (as dealt with above) is covered by the airline's obligations under the Denied Boarding


We cannot accept liability for any delay unless it has a material effect on your holiday arrangements (see clause 4). You undertake to behave with propriety and in such a manner as in no way causes or is likely to cause distress, danger or annoyance to other clients and/or any third party or damage to property. If, in the view of ourselves, our employees, agents or suppliers, you are in breach of this clause, we reserve the right to terminate your contract and neither we nor the providers of any of the services in question will have any further contractual obligations to you either in respect of covering any expenses, paying any compensation or refunds, or arranging for your return home.

When you book with us, you accept responsibility for any damage or loss caused by you. Full payment for any such damage or loss (reasonably estimated if not precisely known) must be paid direct at the time to the accommodation owner or manager or other supplier. If the actual cost of the loss or damage exceeds the amount paid where estimated, you must pay the difference once known. If the actual cost is less than the amount paid, the difference will be refunded. If you fail to do so, you will be responsible for meeting any claims subsequently made against us (together with our own and the other party's full legal costs) as a result of your actions.

You must ensure that all your travel documents, full passports, visas, vaccination certificates and currency are in order and valid for travel. All costs incurred in obtaining such documentation must be paid by you. We regret we cannot accept any liability if you are refused entry onto any transport or into any country due to failure on your part to carry correct documentation. We are able to give general advice on these matters for British citizens holding a British passport. However, non-British citizens and non-British passport holders should check with their embassy or consulate vis-a-vis current requirements. See also our General Information section.

If failure to have any necessary travel or other documents results in fines, surcharges or other financial penalty being imposed on us, you will be responsible for reimbursing us accordingly.

The name on your airline tickets must be the name that appears on your full passport. Please note that if you believe that we have stated orally that a particular facility or service should be available, but is not in the brochure or in writing from us, please make reference to it on the booking form so that we may confirm it to you when accepting your booking.

9. Complaints

Should you have any complaints about any aspect of your holiday arrangements, you must inform our local representative or tour leader immediately and the supplier of the arrangements concerned. Problems can most easily be dealt with on the spot. Please note, if you do not report a problem or complaint which, if it had been reported at the time it occurred could have been resolved there and then we cannot accept any liability in respect of that problem or complaint. It is sensible to expect a client travelling in the developing world to be reasonably resourceful if things go wrong. If you experience any difficulties, please follow the steps shown in your Travel Organiser. If the issue cannot be resolved locally you can contact us in the UK on our 24 hour emergency telephone service. The number will be found in your Travel Organiser in the Important Information section. In the unlikely event that an acceptable solution cannot be found, you should then write to us within 28 days of your return with full details of your complaint. If you fail to follow this complaints procedure, then your right to claim the compensation you may otherwise have been entitled to may be affected or even lost as a result.

If we cannot reach an amicable solution to any dispute you do have the right to refer the dispute to the Association of Independent Tour Operators which operates an Independent Dispute Service (details on request) for resolution of the dispute by a mediator provided the claim does not involve personal accident, injury or illness.

10. The brochure and quotation

We have taken every care in ensuring that the information in the brochure and given in quotations/itineraries is correct at the time of publication. However we are sure you will appreciate that subsequently minor alterations may arise and that details may be subject to change. We reserve the right to change any of the prices, services or other particulars contained in this brochure or any quotation at any time before we enter into a contract with you. If there is any change we will notify you before we enter into such contract. Where we state that additional information, a fact sheet or a dossier is available on a particular itinerary or programme, this information should be regarded as a term of the contract.

The hotel classifications given on our website, in our brochures, quotations and dossiers and fact sheets are for guidance only. They are not based on any national or international classification system, they are the opinions of our staff or agents and are quite subjective. The photographs that appear in the accommodation section of your quotation are indicative only and may not be of the exact room you have been quoted for.

11. Special requests

If you have any special request, you must advise us in writing at the time of booking. Although we will endeavour to pass any reasonable requests on to the relevant supplier, we regret we cannot guarantee any request will be met. For your own protection, you should obtain confirmation in writing from us that your request will be complied with (where it is possible for us to give this) if your request is important to you. Confirmation that a special request has been noted or passed on to the supplier or the inclusion of the special request on your booking confirmation/invoice or any other documentation is not a guarantee that the request will be met by the relevant supplier. All special requests are subject to availability.

We regret we cannot accept any conditional bookings, i.e. any booking which is specified to be conditional on the fulfilment of a particular request. All such bookings will be treated as 'standard' bookings subject to the above provisions on special requests.

If you have any medical problem or disability which may affect your holiday, please tell us before you confirm your booking so that we can advise as to the suitability of the chosen arrangements. In any event, you must give us full details in writing at the time of booking. You must also promptly advise us if any medical condition or disability which may affect your holiday develops after your booking has been confirmed. If we reasonably feel unable to properly accommodate the particular needs of the person concerned, we must reserve the right to decline their reservation or, if full details are not given at the time of booking, cancel when we become aware of these details.

12. Your financial protection

When you buy an ATOL protected package from us, you will receive an ATOL Certificate. This lists the flight, accommodation, car hire and/or other services that are financially protected, where you can get information on what this means for you, and who to contact if things go wrong. We will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where we are unable to do so for reasons of insolvency, an alternative ATOL holder may provide you with services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable). If we are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Travel Trust Authority may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable).You also agree that any such claims may be reassigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

13. Excursions

Please note that we do not provide or arrange excursions other than those listed in your itinerary and forming part of the arrangements booked and paid for in the UK. Our local representatives or guides may put you in touch with local organisers of excursions if you request but we can have no liability for such excursions, as your contract for such excursions will be with a local company providing the services and not with us.

14. Prices and Brochure Accuracy

Please note, the information and prices shown on our website, in our brochures and/or quotations may have changed by the time you come to book your holiday. Whilst every effort is made to ensure the accuracy of the website, brochures, quotations and prices at the time of printing or when they are given to you, regrettably errors do occasionally occur. You must therefore ensure you check all details of your chosen holiday (including the price) with us at the time of booking.

Data Protection

We will hold your personal data (such as your full name, address, contact telephone numbers, email addresses, date of birth, health and physical information and passport details) in accordance with the General Data Protection Regulations and any other applicable data protection laws. We will only use your personal data as set out in our Privacy Policy, a copy of which is available on our website and will only hold it for as long as is necessary. Please note the following guidance with regards to the use of personal data and contact us for any further information:

  • We may need to share your personal data with third parties (including airlines, local accommodation or service providers) to arrange and provide your holiday which will mean we pass your details to third parties outside the EU, where less stringent data protection controls may be in place. We have taken all possible steps to ensure that our partners adhere to the protection of your personal data as required by the data protection laws. 
  • We may also be required to disclose your data to regulatory bodies or public authorities such as customs or immigration, in order to monitor / enforce compliance with applicable rules. 
  • In certain situations, we will share your personal data with third parties to comply with a legal obligation; for example, we are required to provide airlines with a passenger mobile phone number and email contact details under IATA Resolution 830d for the airline to inform the passenger of any operational difficulties.
  • From time to time, we may need to ask you for your consent in relation to the processing of certain particularly sensitive data, namely specific details of any relevant health conditions, disabilities, access requirements and special dietary requirements that you may have. We will always let you know why we need it and you can always ask us questions about this. Such data will be kept only for the minimal amount of time that it is being used and will be deleted thereafter.

Archer & Gaher Adventures Limited. Registered Address: 32 Cardinals Way, Ely, Cambridgeshire, CB7 4GB. Registered in England with Company Reg. No. 11349603.

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